Today, traditional fax machine use has become far less prevalent. However, faxing is still necessary for many organizations and industries.
Many organizations still need to fax documents even when fax machines are not readily available. Documents such as signed contracts often need to be faxed but with traditional fax machines being less prevalent, it can be difficult to accomplish this.
Understanding what eFax is and how it works will help you determine whether using an Efax service is the right solution for your organization.
Coeo understands how important faxing documents is for organizations to conduct business with customers and business partners. Using eFax solutions has helped thousands of organizations fax their documents.
By the end of this article, you will understand what eFax is, its key features, the benefits of using it, and whether it is the best solution for your organization.
What is eFax?
With traditional fax machines being used less frequently in today’s digital age, eFax is one of the few solutions available to fax documents.
eFax is a cloud-based faxing solution that enables users to send and receive faxed documents using the internet via email, web portals, or mobile and desktop applications. Using an eFax solution eliminates the need for physical fax machines.
To send a fax over the eFax solution, users simply upload a document whether a PDF file or Word document to the eFax portal or mobile application and enter the fax number of the recipient.
The eFax solution transmits the document securely to the user’s email as a PDF file or Word document, often eliminating the need for a paper printout.
eFax enables users to digitally sign documents and fax them to other recipients. This helps organizations get documents such as contracts signed and finalized quickly and more efficiently.
Because eFax is cloud-based, faxed documents can be securely stored in the cloud after receiving them for easy access and management.
If you would like to speak with our team to learn more about eFax or ask any questions you may have you can schedule an appointment.
The key features of an eFax solution
eFax can be a good solution for any organization that regularly faxes documents for contact signatures or other important documents that need greater security to be sent to customers or business partners.
However, it is also important to know the key features of the solution to help you understand more about the solution. The key features of an eFax solution include:
Faxing via email or application
With an eFax solution, your organization has the option to fax documents via email or desktop and mobile applications. This improves flexibility enabling you to fax documents using multiple devices at any location with a reliable and secure internet connection.
Encrypted faxing
eFax is a cloud-based solution that relies on internet connectivity to send and receive faxes.
Since the cloud is a public platform and can be accessed by any user with an internet connection, it is important that your eFax solution be secured to avoid documents being compromised by malicious actors.
eFax ensures the security of sensitive data being faxed by utilizing encrypted faxing. Encrypted faxing ensures the tunnels that are used to send and receive faxes are secure.
Store faxed documents in the cloud
Another main feature of an eFax solution is the ability to store faxed documents securely in the cloud. This enables you to organize faxed documents and retrieve them for easy access whenever necessary.
eSignature
With eFax, there is no need for a traditional fax machine that prints out documents for you to sign. Another feature of eFax is the ability to digitally sign documents using eSignature and send them out to recipients.
Porting eFax numbers
Another great feature of using an eFax solution is the ability to port existing fax numbers that have been used for your traditional fax machines so they can be ported to your eFax solution, enabling you to fax virtually using the same fax number.
Benefits of using eFax
Now you understand what eFax is and its key features. However, it’s also important to understand the benefits of using the solution to help you determine whether it is the best solution for your organization. The benefits of using eFax include:
Greater convenience
One of the benefits of using eFax is the convenience of not needing a traditional fax machine. Additionally, this also eliminates the need for dedicated phone lines.
Cost savings
eFax enables all your faxing to be done digitally. This can result in cost savings by eliminating the need for ink, paper, maintenance, phone lines, and physical fax machines.
Flexibility
Since eFax is a cloud-based solution that connects to the internet, it can improve flexibility by enabling you to send and receive faxes from anywhere with a reliable internet connection using any device.
Is eFax a good solution for your organization?
Now you understand what eFax is, its key features, and the benefits of using the solution. However, it is also important to understand whether eFax is the best solution for your organization.
If your organization relies on faxing documents, using an eFax solution may be the best solution for your organization.
Additionally, your partners or customers who need to receive your fax documents may have already upgraded to eFax making eFax a good solution for your organization.
Lastly, investing in eFax may be a good solution if your organization is looking to save money by cutting the costs of using traditional fax machines.
However, if your organization does not require fax documents often, an eFax solution may not be right for your organization.
Determining whether eFax is the right solution for your organization
Now you understand what eFax is, its key features, the benefits of using the solution, and whether it is the right solution for your organization. This will help you determine whether your organization should invest in an eFax solution.
Organizations cannot afford to eliminate faxing even with traditional fax machines becoming outdated because important documents such as contracts that require signatures will still need to be faxed.
To avoid these challenges, it may be a good idea to invest in an eFax solution to continue to reliably fax documents. Understanding what eFax is will help you determine whether it is a good solution to achieve your objectives.
Coeo understands how important faxing documents is and has delivered thousands of eFax solutions to help them fax documents.
We want you to understand what eFax is and its key features so you can determine whether it is a good choice for your organization.
If you would like to speak with our team to learn more about eFax or ask any questions you may have you can schedule an appointment.
